Use Microsoft Word to Publish Blog Posts to SharePoint

I often get asked as I have gone from place to place, “How do can I easily post documents with screen-shots in them up to SharePoint?” I of course answer, “Use a SharePoint blog!” In order to do that, you have to know how. So, this is a simple article that talks about how to do this. You of course would have to customize the SharePoint blog to meet your needs. This is intended for SharePoint 2010, 2013, or SharePoint 2016. It may or may not work for SharePoint 2007.

1. Open Microsoft Word.


2. Click on the File Tab. Select Share from the side menu. Select Post to Blog. Click on the Post to Blog Command.


3. Select Register Now from the Register a Blog Account screen.


4. Select SharePoint blog from the dropdown list in the New Blog Account screen.

(If you’re using WordPress, it’s basically the exact same steps below with one extra – add your username and password).


5. Copy the URL of the blog. Paste it into Notepad and remove any extra junk text (such as “default.aspx”) that may appear at the end.


6. Paste it into the Blog URL field. Before you select OK, click on Picture Options.


7. You can select from several Picture “providers” – what this is doing is telling Word where to store the images in your post – to the Pictures Library that is part of the SharePoint blog sub-site or to your own server…

Not sure? Ask your SharePoint Champion who know your organizations’ policies around file storage best practices.


8. Select OK. Congrats! Account registration successful!


9. You can manage your blog accounts in the Blog Post tab using the Manage Accounts command button in the Blog group. (Note: This tab is not always visible. Repeat steps 1 and 2 to have it appear.)


10. You can add new Blog Accounts, Change existing Blog Accounts, remove Blog Accounts or after adding multiple accounts, select a default account.


11. You have several options for blogging providers. As you can see, I added my personal knowledge blog “Oh365eh!” that lives on the WordPress platform:


Tips:

#1 – When writing a blog post be sure to remember to select which Account you want to publish the post to before pressing Publish. It does not automatically Publish to the blog that is selected as the Default.

 

 

Extra Resources:

The “Help with blogging in Word” article on the Microsoft Support site is an excellent troubleshooting resource.

(Yes, it’s for Word 2007 but 90% of it is applicable to Word 2010 and Word 2013 users. It’s so relevant that when you click on the “Help me fill out this section” link in Word 2013 it takes you to said page.)

About Ben Adams

Ben Adams is a seasoned SharePoint Infrastructure Architect and proven leader. As a former Microsoft Certified Trainer and MCITP, Ben enjoys socializing SharePoint in the community and helping others come up with successful deployment models for SharePoint. Ben also enjoys music and photography.
Posted on by Ben Adams

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